Privacy Policy

Effective Date: October 27, 2025

Introduction

Your privacy is a high priority for us at the Heisenberg Institute for AI and Quantum Computing (“the Institute”). This Privacy Policy explains the types of information we collect or may collect when you visit our website (accessible via https://www.heisenberginstitute.com ) and how we use, store, disclose, and protect that information. If you have any questions or require more information about our Privacy Policy, please contact us at [email protected].

Information We Collect

We may collect and process the following types of information:

Log Files

As is standard with many web-hosting services, our web server may automatically collect log files when you visit the website. This can include IP addresses, browser type and version, Internet Service Provider, referring/exit pages, date/time stamps, number of clicks, and similar data. This information is not generally linked to personally identifiable information (PII). We use this for trend analysis, website administration, tracking user movement around our website, and gathering demographic information for aggregate use.

Cookies and Web Beacons

We use cookies and similar tracking technologies (for example web beacons, pixels) to store information about your preferences and the pages you visited. This helps us to optimise and personalise your experience on our website.

Third-party service providers (for example analytics providers or advertising networks) may use their own cookies, JavaScript, or web beacons when you visit our site. We currently have no control over those third-party cookies.

Personal Data You Provide

When you subscribe to our newsletter, register for courses or research programmes, request information, contact us, or otherwise engage with our services, you may provide personal data such as your name, email address, phone number, organisation, job title, and other relevant information.

Data from Research Participation / Courses / Programmes

Because we operate in the field of AI and quantum computing, we may collect additional data from participants in research projects, workshops, or educational programmes. This may include:

project or experiment data (which may be pseudonymised or anonymised)
data generated by you (e.g., code, algorithms, models, quantum computing results)
audio or video recordings of sessions or lectures
survey responses, feedback, and evaluation information
institutional affiliation, credentials, credentials verification.

Third-Party Data and Social Media

If you interact with us via social media or provide data via third-party services (e.g., LinkedIn, GitHub, influencer platforms), we may collect or receive information from those services (e.g., profile information, your posts, your public contributions). We will only do so consistent with your privacy settings on those services and applicable law.

Data from Integrations and Services

We may use third-party tools (e.g., analytics, marketing automation, CRM systems, learning-management systems, cloud infrastructure). These tools may collect data about your usage, preferences, progress, and device information.

How We Use Your Information

We use collected information for various purposes including:

to provide, maintain and improve our website, educational courses, research programmes, and services;
to communicate with you — e.g., sending newsletters, marketing communications (where you have opted in), programme updates, invitations, event information;
to perform research and analytics — both internally and in collaboration with partners; this may include analysing usage patterns, outcomes, modelling for AI/quantum research;
to monitor and improve our website and services, detect and prevent fraud, abuse or misuse;
to comply with legal obligations, resolve disputes, enforce our terms and policies;
to share aggregate statistical information (which cannot reasonably be used to identify you) with partners, funders, or the public, for example research output summaries.

Disclosure of Your Information

We may disclose your information under the following circumstances:

With service providers, vendors or partners who perform services for us (such as website hosting, data analytics, event management, CRM). These service providers will only have access to the data needed to perform their tasks and are bound by confidentiality and data-protection obligations.
With research partners, collaborators or funders in connection with IRB-approved / ethics-approved research projects. When we share data, we will anonymise or pseudonymise personal identifiers unless explicit consent has been obtained.
When we believe in good faith that disclosure is required by law (e.g., to respond to a court order or subpoena), to protect our rights or property, to prevent or investigate possible wrongdoing in connection with the website or services, to protect the personal safety of users of the website or the public.
In connection with a business transaction (e.g., merger, acquisition, asset sale) — if the Institute or substantially all of its assets are acquired, your personal data may be transferred as an asset.
With your explicit consent.

Data Retention

We will retain your personal data only for as long as is necessary for the purposes for which we collected it, including for legal, accounting, reporting or research-ethics obligations. Where permissible, we will anonymise or delete your data once it is no longer needed.

Children’s Privacy

Our website and services are not directed to children under the age of 13. We do not knowingly collect personal identifiable information from children under 13. If you believe that we have collected such information, please contact us, and we will take appropriate steps to delete the information.

Your Rights

Depending on your jurisdiction, you may have certain rights regarding your personal data, such as:

the right to access the personal data we hold about you;
the right to request correction of inaccurate or incomplete data;
the right to request deletion of your personal data (subject to legal or research exceptions);
the right to object to or restrict certain processing of your personal data;
the right to withdraw consent (where processing is based on consent) without affecting the lawfulness of processing prior to withdrawal;
the right to data portability (where applicable).

If you would like to exercise any of these rights, please contact us at [email protected]. We may ask you to verify your identity before processing your request.

International Transfers

Given the global nature of research, your personal data may be transferred to — and stored and processed in — countries other than your country of residence. If we transfer data internationally, we will take steps to ensure that it is protected in accordance with applicable law and implement appropriate safeguards (e.g., standard contractual clauses, other appropriate protections).

Security

We take reasonable and appropriate technical and organisational measures to protect your personal data from unauthorised access, disclosure, alteration or destruction. That said, no internet or electronic transmission is entirely secure; we cannot guarantee absolute security.

Cookies & Tracking Technologies

In addition to cookies described above, we may use other tracking technologies such as behavioural analytics, heat-mapping tools, and session-replay services (only when properly disclosed and allowed). You can manage cookies via your browser settings — for example by deleting cookies or setting your browser to refuse cookies. However, refusing cookies may affect the functioning of parts of our website.

Third-Party Links

Our website may contain links to third-party websites, plug-ins or services. When you click on external links, you are directed to another site. We strongly encourage you to review the privacy policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.

Analytics and Advertising

We may use third-party analytics services (such as Google Analytics) to help us understand and improve how users interact with our website. These services may collect information about your visits, including pages visited, time on site, referral source, device type, and other usage data.

We may also display targeted advertising, or use remarketing or retageting features. If you opt out of receiving personalised ads, you may still see ads but they will be less targeted.

Research-Specific Considerations

Because the Institute engages in advanced AI/quantum computing research, the following additional matters apply:

When you participate in studies, workshops or educational programmes, we will inform you (via consent forms or equivalent) of the specific data collected, how it will be used, with whom it may be shared, and how long it will be stored.
Where applicable, data may be de-identified or pseudonymised before analysis or publication.
If we publish results, we will publish only aggregate, non-identifiable data unless explicit consent is obtained for identifiable publication.
If you are a collaborator providing datasets or algorithms, you will receive appropriate attribution and your rights with respect to your contributions will be described in a separate agreement.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will post the new version on our website and update the “effective date” at the top. You are advised to review this policy periodically for changes. Your continued use of the website after any changes constitutes your acceptance of the amended policy.

Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at: [email protected]